StationSync — AI operations for store owners
You close. It works.
By morning, it’s done.
StationSync is the AI agent that completes your store’s nightly paperwork — daily sales entry, lottery reconciliation, a fraud audit of every transaction, margin analysis, and fuel monitoring. Your crew sends two photos at close. You start the day with a short report: the figures, and the flags.
Free trial week on your first store · No new hardware · Works with your existing books and back office
How it works
One night with StationSync
No new hardware, and nothing new for your crew to learn. The agent works inside your existing accounts and books — your workbooks, Excel, Google Sheets, or QuickBooks workflow — in your format.
Your crew sends two photos
The daily closing sheet and the lottery terminal report, sent from the phone already in their pocket. Handwriting is fine — the agent is trained on real, messy closing sheets, not perfect forms.
The agent enters and verifies
Every figure is read, entered into your books, and cross-checked — sales against the POS, lottery against the state terminal report. If a photo is unreadable, the agent requests a clearer one. It never guesses a number.
Every transaction is audited
Voids, no-sales, refunds, payouts, and overrides — reviewed nightly and sorted by cashier. Cash over/short is measured against your crew’s own figures, while it is still fresh enough to correct.
You read one short report
Per store, on your phone: sales entered, cash position, lottery status, tank levels with days of supply, and anything flagged. If a fuel grade crosses your low level, the report leads with an order-gas alert.
Capabilities
The back office, handled nightly
Six disciplines, one agent, every night your store is open — weekends and holidays included.
01 Nightly paperwork
Crew closing photos become finished books — entered and complete before you open. Receipts and supplier invoices are reconciled and filed along the way, so month-end stops being a shoebox.
02 Lottery, verified
Online sales and cashes reconcile against the state lottery terminal report; pack counts verify against the POS, with new pack activations tracked nightly. A shortage is pinned to the shift it happened on — surfaced, not buried.
03 Transaction audit, by cashier
Every transaction, every night: voids, refunds, no-sales, payouts, and overrides. Each payout carries a paid-to name; in-house charges and ROA track to the account. Honest mistakes get corrected — patterns reach you with names, amounts, and times.
04 Margins and price work
Gross-profit margin analysis by department and category, in your formulas. Supplier invoices are cross-checked against shelf prices; under-margin items are flagged with proposed raises. Approved changes are executed in batches and read back verified. Nothing reaches your registers without your explicit approval — that rule is absolute.
05 Fuel and tanks
Tank balances by grade, read nightly, with days of supply calculated for you. Deliveries are logged from the ticket photo and confirmed against the balance rise. A daily fuel-market briefing at market close covers oil prices, what is driving them, and what it means for your pumps — and on your word, pump prices move with the market.
06 One agent, every store
Ask your agent about your store and get answers drawn from your own data. Larger jobs run overnight and arrive with the morning report. A single agent serves all your locations — each store’s books kept separate, one consolidated report.
Results
Proven where it matters —
in a working store
StationSync was built by a store owner and runs every night in his own three stores. In its first month at the creator’s own stores, it caught $700:
Across the creator’s own stores $700
never re-rung $100
the next morning $600
cross-checks — money back every month $75/mo$900 per year
And the loss it prevents is larger still: one forgotten fuel order can cost $1,000 or more on a single load. StationSync watches your tanks every night.
StationSync, the full story — the night shift you never have to hire.
By the time the first coffee is poured, the books are already done.
Control & privacy
Your agent. Your data.
Your approval.
StationSync is deliberately built so the owner never gives up control:
- Your own agent — its own number and logins, working only in your accounts.
- Your data stays yours — never shared, pooled, or sold. Ever.
- Nothing changes without your approval — prices, items, and pump prices move only on your word.
- It never handles money — no cash, payroll, or bill pay. It does the paperwork about the money: every dollar recorded, verified, and flagged.
- Your CPA stays your CPA — StationSync hands over clean, organized numbers; taxes stay with you and your accountant.
- Pause or stop anytime — you stay the boss; the agent does the night work.
Pricing
Call for pricing
Every operation is different, so pricing is quoted per store — one call or email gets you a straight number. And you don’t pay anything to find out if it works: trial week available on your first store — run StationSync FREE, side by side with your current process, and compare the morning reports.
Running several stores? Custom pricing for multi-store owners.
FAQ
Straight answers
The daily closing sheet and the lottery terminal report. That is the whole job for them — sent from the phone already in their pocket, handwriting and all. The agent is trained on real, messy closing sheets. If a photo is blurry or a figure cannot be read, it books everything else, flags the unclear figure, and posts one short request in the crew group for a clearer photo. It never guesses.
Into your existing workbooks, Excel, Google Sheets, or QuickBooks workflow — in your format. Nothing new for you to learn, and nothing is forced to fit: if the numbers do not tie, the difference is flagged the same night, with the figures.
Online sales and cashes reconcile against the state lottery terminal report; physical pack counts verify against the POS. The difference is a shortage pinned to the shift it happened on — the system found a $600 pack hole at our own stores the next morning.
A daily audit of every transaction, sorted by cashier: voids, no-sales, refunds, payouts, and overrides — it caught a $100 cash void that was never re-rung, the same night. It watches the transactions, not the people: honest mistakes get corrected, and patterns reach you with names, amounts, and times. What you do with it is your call.
Tank balances by grade are read nightly and days of supply are calculated for you. When a grade crosses your low level, the morning report leads with an order-gas alert — one forgotten order can cost $1,000 or more on a single load. Deliveries are logged from the ticket photo and confirmed against the balance rise.
Nothing is sent to your registers without your explicit approval — that rule is absolute. Prices you approve are changed in batches, in the back office, and read back verified. The same applies to pump prices: they move on your word, when the market moves.
Supplier invoices are cross-checked against your shelf prices, and gross-profit margins are analyzed by department and category in your own formulas. Under-margin items are flagged with proposed raises — you approve, the agent executes. At our own stores, this recovered $75 a month, every month.
Any system that produces a closing report. Modisoft and OctoPos are running live on StationSync today, and no new hardware or software is required.
You get your own agent — its own number, its own logins, working in your accounts only. Your data is never shared, pooled, or sold. And the agent stays out of your crew’s way: it is silent in the crew group except for a single short request when a required photo is missing or unreadable.
StationSync does not file taxes and never handles money — no cash, payroll, or bill pay. It produces clean, organized, verified numbers every night, which makes your CPA’s work easier. What you share with them is always your call. You can also pause or stop the service at any time.
Setup takes days, not weeks: your closing sheets are designed, your books mapped, and the first nights run watched until the work is proven on your store. Start with a free trial week on your first store and compare it side by side with your current process. All we need is access to your closing reports and your books, and a crew that can send two photos a night.
Tomorrow morning, your books could already be done.
Start with a free trial week on your first store. Your crew changes nothing but two photos a night — StationSync does the rest, and you judge it by the morning report.